Meeting Minutes for RLAA Board Meeting on Tuesday (September 15)

Call to Order at 7:20 at Rick Stulac's home (George)

Present:  Rick Stulac, George Schneider, Bill Kidder, Wade Quale, Nika Rybinski, Scott Roeglin

Absent: Eric Lind, Joy Roeglin

Approve This Agenda

Approved with 1 addition for Other Business - change RLAA Board Member PW on website due to recent changes in directors (Rick)

Director & Officer Resignations & Elections (George)

Motion to Formally Accept recent Resignations of Directors:

Jim Kridel (President) via e-mail 9/8/09

Molly Kridel (Vice President) via e-mail 9/8/09

Barbara English via e-mail 9/12/09

Joni Stulac via private e-mail 9/8/09

Scott made a motion to accept all of the resignations; Nika 2nd the motion

Motion passed; 6-0

Rick made a motion for a Thank You letter for service provided by those who resigned; Bill 2nd

Motion passed; 6-0. Rick will write up letters of appreciation for those who have resigned

Elect Officers for President and Vice President

Due to recent resignations, we need to ramp up our board with additional members. We now have 8 members remaining, none of whom offered to fill either of the open officer positions.

Delay filling the President and Vice President position at the current time. Continue with Treasurer (Rick) and Secretary (George).

Next Board Meeting location

Scott suggested Byerly's, which will provide room free of charge. He will check into it.

Welcome visiting members

No visitors in attendance

Treasurers Report (Rick)

2009 Dues collected update

$7,400 in bank at this time; expect about $7,500 after 2nd Aquatic Plant Survey payment and reimbursement back from the City are completed later this fall.

19 members who paid in 2008 have not yet paid in 2009; should we send them reminders?

May be a good idea to visit these residents individually to see if there are particular reasons why they are not contributing this year. Some of these same residents are using the lake.

Should we personally visit new residents who haven't paid yet to introduce ourselves? Maybe a personal touch will help sell them on the benefits of joining RLAA

Scott/Joy will join up with Nika to introduce the association in person to several new homeowners who moved in on 91st Avenue this summer.

Old Business

Carp Removal update (Nika)

Looking good. Nika said that Jeff Riedmann (commercial fisherman) will be out this coming Friday and visit Rice Lake to look for launch point for his October bullhead venture. He is excited about getting the opportunity to work on Rice Lake.

He also recommended getting more bullheads and increasing the charge from $1,000 to $2,500 for the October netting. Nika will ask him to provide the rationale for that increase in a formal proposal so we have something tangible to decide on.

The bullhead netting will help him understand where to conduct the carp netting over the winter.

Question - Will we have sufficient funding to pay for Carp removal over the winter?

George indicated that a rough estimate for the 2010 LIP request for reimbursement for the City on a Rough Fish Removal project totaled $10,000. We should be able to apply for up to 50% of that to be reimbursed by the City for that effort.

Website PayPal setup (Rick/George)

Rick set up PayPal account using the [email-masked]' e-mail address. Waiting for bank to send statement to make the transactions complete. We can than activate a link on the website for payments using PayPal.

Legal Hotline from MAPS for $275 per year (Rick)

Have not yet completed the paperwork on this yet. Decided to wait until we have a President who can take ownership for this project.

Sonic Units (George/Wade)

Returned on 8/27 to Bruce Wahlstrom at Lake Weeders Digest in New Hope, MN. No further obligations at this time.

Water Sampling (Fish Lake e-coli problem) (Joy/Scott)

Testing by Hennepin County determined there was e-coli found in the water, which resulted in closing down the swimming beach. It wasn't determined if the strain was animal or human.

Membership Packet (Joni Rick)

This effort is on hold for the present time until we can increase the size of the Board and populate task teams such as the Media/Membership team.

Materials to be handed out to new members in the meantime include:

Printed copy of latest newsletter

RLAA sticker

Scott/Joy will join Nika to visit new homeowners on 91st Avenue to encourage them to join RLAA

RLAA Bank Account Statements

Rick mentioned current copies go to him and Eric Lind. Need to change the 2nd copy for distribution to the new President, once that individual is elected.

New Business

Task Team Updates

Environmental (pending)

Nothing to report at this time, since the team chair is no longer involved.

Wait until we have more board members and interest to resurrect this task team.

Lake Management (George)

Completed projects since last Board Meeting on 7/28/09

Returned Sonic Solutions units after rental term expired 8/27/09

Pending projects

Storm Water Drain Inventory in process (Bill/George)

Next step is to review data with City engineering contact (Brian)

Review final Aquatic Plant Summary report, provided 9/14/2009 (All)

Rough Fish Removal - preliminary visit by Jeff Riedmann on 9/18/09 (Nika)

Potential projects

Test plant areas in the lake

Carp Exclosure areas based on Rough Fish Removal project plans

Media/Membership (pending)

Nothing to report at this time, since the team chair is no longer involved.

Wait until we have more board members and interest to resurrect this task team.

Storm Drain Inventory (LM Team - Bill/George)

Bill described that the inventory has been completed and the next step is to discuss the findings with City Engineering.

Newsletter mailings (George)

Postcard for Q2 issue to all non-electronic recipients instead of entire newsletter?

Rick recommended just doing an electronic mailing this and next couple of issues, but send out a paper copy to those not on e-mail prior to the Annual Meeting in May 2010.

Board agreed with this recommendation.

Final version of Newsletter to be sent out later this week electronically and posted on website. (George)

Meeting Minutes approval process - at next meeting or prior to? (George)

Our current procedure is to approve shortly after the meeting by e-mail.

Board unanimously agreed to continue with same approval process shortly after meeting is conducted and minutes are distributed for approval. This will result in a faster turnaround of information for our membership.

Project Updates

Aquatic Plant Survey (George)

Review the report links sent on 9/12 on your own and we can discuss at a future meeting where we have FSS present.

Lake Management Task Team will also be reviewing and providing feedback to the Board.

Other Business

Clean Water Fair on September 17 (George)

Scott, Bill and George will be attending this event, hosted by Wright County in Independence, MN this week.

Speakers on various water quality initiatives will be presenting from 1:00 - 8:00 pm.

Rick recommended changing the password for the RLAA Board of Directors page on our website, due to the recent departures of several board members. George will take care of this.

Plan next Board Meeting date

Do this by e-mail after hearing results of the rough fish removal visit by Jeff Riedmann after this week.

Adjournment at 9:20 pm

Minutes drafted by George Schneider 9-16-2009

Modified by George Schneider 9-17-09 per Bill Kidder notes