RLAA Board Meeting Minutes from Monday (May 18)

Meeting Location: Jim & Molly Kridel's home at 14056 95th Ave. N.

Board Members Present                                                                        Board Members Absent

Jim Kridel                     Rick Stulac                                           Eric Lind

Molly Kridel                  Wade Quale                                          Barbara English

George Schneider          Bill Kidder                                            Joy Roeglin

Scott Roeglin

Nika Rybinski

Joni Stulac

A Quorum is present (at least 7 of 12)

Call to Order (Eric)

Eric was not present; Vice President Jim Kridel called the meeting to order at 7:20 pm

Approve This Agenda

Agenda approved with flexibility to change order of progression during the meeting

Jim Kridel recommended discussing Insurance (including D&O coverage) and some of the legal 'Old Business' items before elections. It was agreed by those in attendance to follow that recommendation.

Old Business with Officer Election dependencies

RLAA Insurance

Jim provided insurance rate information from Shane Mason Agency (independent agent):

D&O for $1,000,000 with $500 deductible - $880/year

General Liability of $1,000,000 with 0 deductible - $250/year

Property (up to $15,000) with 0 deductible - $330/year

Total premium cost of $1,460/year

Motion made by Molly to accept bid for $1,460/year by Shane Mason Agency

Discussion - Rick asked if other associations are doing this. George stated that to his knowledge they are not; they are only getting Event coverage.

Board voted 8 for and 1 against to accept the complete insurance package from Shane Mason Agency for $1,460/year as defined above.

Rick will provide payment for coverage to begin immediately.

Wade also recommended that we utilize the MAPs Legal Hotline to make sure we understand to what extent the directors are liable for actions.

Wade also recommended that George check with LQC to see can get an 'All MG Lakes' policy

Are we 501c3 or just Non-Profit organization? Does this allow us to tell our members their dues are tax deductible?

This item will later be addressed in our next item, MAPs Legal Hotline

Legal Hotline from MAPS for $275 per year - Do we have this approval yet?

This item was approved at our last Board Meeting on April 16 with the task to contact MAPS to sign up by Eric, but it was apparently never completed.

George will provide Rick with the MAPS contact information so he can send them payment to begin coverage immediately. ((5/19) sent Rick contact info for MAPS Legal Hotline signup)

Next step - Rick to send MAPs payment for 1 year Legal Hotline coverage to begin immediately.

Officers elections for 2009-2010

Rick Stulac was asked if he wants to serve as Treasurer for another 1 year term; Rick said he would.

There were no other nominations from the floor.

Rick won the Treasurer officer position; 9-0

George Schneider was asked if he wants to serve as Secretary for another 1 year term; he said he would.

There were no other nominations from the floor.

George won the Secretary officer position; 9-0

Jim Kridel was asked if he wants to serve as President or continue with his position of Vice President for the next 1 year term. Jim said he would serve as President if he was voted in.

There were no other nominations from the floor.

Jim won the President officer position; 9-0

Molly Kridel was asked if she would want to server as Vice President for a 1 year term; she agreed.

There were no other nominations from the floor.

Molly won the Vice President officer position; 9-0

Molly also later volunteered to serve as the liaison to the Task Teams

Treasurers Report (Rick)

2009 Dues collected update

Total of $9,000+ currently in the bank. All reimbursements for 2008 projects have been received.

$3,500 collected so far, with more arriving today.

Total members contributing is still well below this time last year (17 this year)

Need to remind members that we are beginning to incur expenses and need the revenue to pay for these projects and services.

Action Item - Send reminder e-mail to all members asking them to pay their dues. (George)

If we do not receive expected results from e-mail request, we will need to make personal visits to inquire why residents are not contributing.

Nika Rybinski recommended having an on-line registration and payment form option for those who visit our website.

Action Item - Scott Rogelin will research how PayPal may be able to be used on the site.

Old Business

Completed Tasks since last meeting

Slow/No Wake signs for West Bay

Completed 5/17 by George Schneider and Dennis Belanger

Trim a Tree program north of Arboretum foot bridge (Jim)

Completed 5/13 by Rick Stulac and Jim Kridel

Outstanding tasks from last meeting

Board Member Training through MAPs

Rick, George, Barbara attended "Boot Camp"

Barbara sent information to George for future training possibilities with MAPs

New Website design

George started a skeleton of the new site layout and needs help with configuration

Scott Roeglin will assist George

New Business

Adopt a Path (Barbara/George)

Will RLAA adopt northern portion for 2-year term effective immediately?

Discussion - Scott brought up the fact since there is very little recognition of who adopts the path (a single line in the annual Park/Rec brochure), is it worth it? We know there are usually groups on the waiting list, so it will be taken care of. Let's leave it for another group to adopt.

Board Voted 9-0 to NOT participate in Adopt a Path this year.

Action Item: George sent e-mail to Deb Coss at City Parks to remove us from interest list.

2010 LIP ideas (George)

Some ideas include monitoring equipment and expenses

Dissolved Oxygen meter ($844.00)

Pay for our own CAMP monitoring for 2 sites (West and East bays)

Carp Removal (netting) - More info coming from Nika on this project

Dredging the Boat Ramp bay channel

Restocking lake with predator fish after carp are removed

RLAA Official Address, Phone, contact information?

PO Box for official business?

Not at this time - Rick is OK with handling the mail at his residence.

Project Updates

Sonic Algae units (Wade)

Just needed Insurance OK and check for the 3 rental units for $3,600.

Later reissued a replacement check for $2,700 to cover the 3 units for 3 months. The $3,600 total would be if we added a 4th month to the rental, which was stipulated in the agreement. George destroyed the $3,600 check.

Rick issued the check made out to Lake Weeders Digest, which will be presented on delivery of the units.

George and Wade to contact the 3 parties hosting the units to set up installation dates, based on 7+ days after order submitted to Bruce W.

Action Item: George/Wade to coordinate installs with Bruce W. and homeowners. Plan on having installations done by the end of May.

Membership Packets (Joni)

Still in progress. Joni setting up team meeting on June 2nd to finalize the plan.

Most of the materials are already available and ready for use.

Carp Exclosure (George/Eric/Jim)

Materials for the existing Carp Exclosure unit are at Tom Dechmann's home, who is no longer a contributing member to RLAA. Molly will ask Tom if he can still cooperate with RLAA to release the Carp Exclosure so we can install it.

Carp/Rough Fish removal (Nika/Wade)

Nika has been in contact with Darryl Ellison from DNR/West Metro Fisheries and learned the following information:

The DNR only licenses Don Geyer as the only commercial fisherman in the area.

The DNR can release Don as the only commercial fisherman in the area if we ask him to do so.

Nika has found another commercial fisherman who would net the carp, keep ones which are larger than 6 lbs and not charge for those larger ones. The smaller ones he catches he would charge by the pound.

Action Item: Nika will get more details from the fisherman and find out what estimated costs will be. If acceptable to RLAA, would pursue releasing Don Geyer as only fisherman that we could use and opt for other fisherman instead.

Sediment Monitoring in Stormwater Ponds (George)

The City Engineering department is working on determining who will conduct the monitoring - FSS (James Johnson) or the City.

RLAA will be contacted when decision is made so they can contribute the 2 volunteers (Joni Stulac and Mourad Rahi).

Sediment/Nutrient testing in bottom of lake (George)

George met with FSS who indicated the studies done on Elm Creek to capture the amount of nutrients/phosphorous coming in vs. what is already there indicated that roughly 1/2 of the sediment is coming from the lake bottom.

Removal of those nutrients may not be possible without costly impact.

May be best to not conduct this as a separate study and wait for results of TMDLs by the Elm Creek Watershed over the next several years.

Bylaws and Articles update (Executive Task Team - President, VP, Treasurer, Secretary)

Now that new officers have been elected for 2009, this task will be taken up by them.

Task Team meetings

Each team should plan on having a minimum of Quarterly meetings (Barbara)

ET has already met several times

Lake Management needs to conduct it's first meeting (George)

Plan to meet within the next 30 days.

Media/Membership/Fundraising needs to conduct it's first meeting

Set up sub-committees for Media, Membership and Fundraising functions?

Yes, still need to do this. Dues notice reminder will mention the teams are still looking for players and encourage residents to sign up.

Who is the team Chair?  (Joni Stulac is)

Molly Kridel offered to be the liaison between the Task Teams and the Board of Directors

Other Business

Water sampling for Swimming and Recreation (Scott)

This issue was raised at our Annual Meeting on May 5th by Mary Crego. She said they typically swim in the lake, but how would they know when it is not considered safe? Does anyone sample it for safety?

A resident (believe it was Jerry Yunger) said that the County will do water sampling for safety if someone brings a sample downtown to analyze.

Scott Roeglin said that he can assist with that by bringing samples downtown. Just need to find out the process and where to bring to.

Action Item: George to find out who/where to bring sample to and relay back to Scott so he can provide those samples for analysis.

Plan next Board Meeting date

Tuesday, July 28th at Nika Rybinski's home at 7:00 pm

Adjournment at 9:05

New Home Page (under contruction)

Old Home Page

Minutes recorded by George Schneider 5/31/09